Administrative Assistant (m/f/d)
Responsibilities
- Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
- Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
- Manage Intranet and gDrives and assists with filing and organization of information
- Provides support on editing and formatting executive-level presentations and reports
- Serves as the "go-to-person" for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
- Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
- Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary
- Promotes new ways of working, improvements in work processes and fosters an exchange of ideas and support among colleagues
Profile
- Commercial diploma or equivalent qualification
- Extensive administrative assistance experience, including executive support
- Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community
- Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace/Suite and MS Office
- Strong relationship-building skills and excellent verbal and written communication skills, fluency in English
- Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail
- You enjoy working with a global team, are flexible and also available as needed outside of normal working hours
Benefits
- You will work in an international environment
- A very renowned company
About Hays
Our many years of recruitment experience and specialist knowledge of the recruitment market make us a strong partner to have by your side. We maintain intensive relationships with customers across all industries and so can provide specialists with exciting projects and attractive job opportunities. Whether it's working within an international group or with a regional market leader: we look at your interests and experience to locate just the job to suit you. With us, you will find the right working environment – completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
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