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project assistant (M/F/D) Job offers

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    Reference number: 814244/1

    Administrative Assistant for GC Strategy Ops CCBP (m/f/d)

    Freelance/temporary employment for a project
    Basel Stadt
    • Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
    • Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
    • Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; Creating and submitting purchase orders and compiles expense reports
    • Manage intranet and gDrives and assists with filing and organization of information
    • Provides support on editing and formatting executive-level presentations
    • Serves as the go-to-person for general operational or administrative inquiries
    • Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
    • Partners with other personal assistants and team members on a routine basis and provides backup support to leadership
    • Provides backup support to teams outside of own work area and across functions, as necessary
    Online since: Thu Mar 27 11:40:49 CET 2025
    Reference number: 814464/1

    Assistenz (m/w/d)

    Anstellung bei der Hays Professional Solutions GmbH
    Erlangen
    • Sie koordinieren erfolgreich komplexe Terminkalender, setzen Prioritäten und lösen Terminkonflikte
    • Sie fungieren als Kontakt für ein breites Spektrum interner und externer Ansprechpartner
    • Sie planen Meetings und Workshops und wirken bei der Vorbereitung von Präsentationen mit, indem Sie Tagesordnungen erstellen, Einladungen und Teilnehmende verwalten sowie Räume, Catering und andere notwendige Ausstattung oder Logistik organisieren. Sie dokumentieren die Ergebnisse einschließlich der Aktionspunkte
    • Sie sind verantwortlich für die Organisation von Dienstreisen (Flüge, Hotelreservierungen, Visa etc.) und bearbeiten Reisekostenabrechnungen
    • Sie leisten ggf. administrative Unterstützung bei der Projektplanung, der Verfolgung von Meilensteinen und der Nachbereitung mit wichtigen Stakeholdern
    • Sie unterstützen bei der Gestaltung und Bearbeitung von Präsentationen (vorwiegend in englischer Sprache)
    • Sie bearbeiten Bestellungen und unterstützen die Rechnungsbearbeitung unter Beachtung der internen Richtlinien
    • Sie unterstützen andere allgemeine Bürotätigkeiten, einschließlich der Bestandsverwaltung und der Bearbeitung der Korrespondenz in deutscher und englischer Sprache
    • Sie unterstützen bei der Einarbeitung neuer Mitarbeiter, einschließlich der Bereitstellung von Materialien und organisatorischer Vorbereitung
    Online since: Wed Mar 26 16:00:56 CET 2025

     

     

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