MATTHIAS KOSSIN, B.SC.
Senior Head of department Compliant Sourcing®
- Region: Germany
- We look forward to exchanging ideas with you. If you have any further questions, please contact us directly!
COMPLIANT SOURCING®
BEST PRACTICES
Compliance processes and tools for risk minimisation are varied and complex and are individually designed depending on company requirements.
In the following, we would therefore like to give you an initial insight into possible implementation projects for the legally compliant and rule-compliant deployment of external personnel:
Increase in external personnel compliance
- Implementation of an "onsite monitoring concept"
Company: Pharmaceutical industry, > 2,000 employees
Challenge:
- Increase external personnel compliance in the project
- Preventing the inadvertent integration of external project employees
- Sensitising the specialist departments to compliance-compliant project implementation
Solution:
- Introduction of the "Hays - Onsite Monitoring Programme"
- Implementation of regular surveys of project aspects at the client company by trained employees from the Compliant Sourcing® unit
- Development of suggestions for improvement, implementation in the project, transparent documentation
Implementation duration and project specifics:
- Approx. 3 MM
- Naming the relevant stakeholders in the client company
- Introduction of the concept as part of kick-off workshops
- Creation of an implementation plan
- Definition of reporting specifics and intervals
Maintaining external personnel compliance
- Implementation of a compliance performance check
Company: Media industry, > 8,000 employee
Challenge:
- Maintaining external personnel compliance in the project
- Raising awareness on the contractor side over the entire duration of the project
- Review and documentation of ongoing project assignments with regard to the compliance of service provision
Solution:
- Introduction of the "Hays Compliance Performance Check“
- Compliance documentation based on a supplier enquiry
- Review and evaluation of the Compliance Performance Check by a neutral approval centre outside the Hays sales structure
Implementation duration and project specifics:
- Approx. 2 MM
- Appointment of a responsible staff unit in the client company
- Introduction of the process as part of kick-off workshops
- Automated process controlled by the Compliant Sourcing® consulting unit
- Definition of reporting specifics and intervals
Employee knowledge development
- Implementation of a "WBT" for regular sensitisation
Company: Automotive supplier, >100,000 employees
Challenge:
- Lack of sensitisation in the specialist departments regarding contractual delimitation and project implementation
- Need to set up a compliance system with the aim of minimising management liability risks
Solution:
- Introduction of web-based training on the compliant deployment of external personnel
- Continuous sensitisation and transparent documentation of participation and learning successes
Implementation duration and project specifics:
- Approx. 2 MM
- Possibility to receive a certificate of participation
- Individualisation of the design for the customer
Sensitisation of managers
- Realisation of individual workshops/trainings
Company: Electrical appliance manufacturer, >20,000 employees
Challenge:
- Increasing relevance of service contracts in the company
- Specialist departments need guidance on compliance-compliant implementation
Solution:
- Realisation of online training courses for specialists and managers
- Raising awareness and building knowledge of the general framework conditions and customer-specific processes
Implementation duration and project specifics:
- 100 employees trained in several sessions in small groups
- Training format approx. 60 minutes
- Subsequent dispatch of training documents
