Applicant Tracking Systems


So much more than just managing candidate applications

What is an applicant tracking system?

An applicant tracking system (ATS) is a software that digitally maps the entire recruitment process. Applicant tracking systems provide a variety of functions and technologies that create significant added value for strategic and operational personnel management.

Basic features of a applicant tracking system:

  • Data protection and increase in efficiency: All applications and personal data are managed in one system throughout the entire recruitment process.
  • Job approval, advertisement, video interviews and the eventual hiring – everything is processed digitally and in one system.

Depending on the ATS provider, some systems are not only capable of digital management, but also provide numerous other features.

An applicant tracking system offers the following possibilities:

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  • Digitalisation
  • Data Analytics
  • Branding & Sourcing
  • Usability
  • Interaction

Digital mapping of the entire application process

 

  • Flexibility/adaptation of the process steps
  • Individual management of access rights as per the individual process
  • Creation of the job requisition
  • Automatic collection of applicant data (CV parsing, use of LinkedIn & Xing profiles)
  • Management of the incoming applications
  • Maintenance and administration of applicant data
  • Use of a talent pool in the system
  • Conducting interviews
  • Test/selection procedure for applicants
  • Possibility to compare candidates with each other
  • Mapping of the approval process
  • Contract preparation
  • Onboarding tool including task distribution
  • Data security

Collection and evaluation of data relevant for recruiting

 

  • Creation and tracking of key performance indicators (KPIs)
  • Implementation and analysis of service level agreements (SLAs)
  • Performance marketing analytics

Employer branding & candidate attraction strategies

  • Sourcing of candidates on different platforms (multi-channel attraction strategy)
  • Posting of job advertisements on your career website and job portals
  • Searching for potential candidates on external job boards, such as LinkedIn, XING, Stepstone, Indeed)
  • Creating a homepage/landing page

Internal & external user friendliness / mobile optimisation

 

  • Uncomplicated application process for candidates
  • Intuitive use and clearly presented data for recruiters and hiring managers
  • Optimized display of the homepage and job postings on mobile devices
  • App or mobile suite for recruiters and hiring managers to communicate and share information

Communication & interfaces

 

  • Collaboration with other recruiters (e.g. chat features)
  • Communication with candidates, specialist departments & works council
  • Interfaces to third-party providers such as HR & Payroll, referral management software, online assessment & video streaming (live/time-delayed)

Classic applicant tracking or rather a holistic HR platform?
We are happy to give you independent and objective advice.

  • Candidate management
    An Applicant Tracking System (ATS) usually covers the entire recruiting process chain, from the preparation of the job requirement to the publication of job advertisements and the signing of the contract. Despite their numerous features, corresponding solutions are available at a reasonable price, starting at approx. EUR 200 per month.
  • Candidate management plus personnel management
    Small and medium-sized companies in need of simplified and digitised personnel and candidate management from a single source will find several solutions on the market that offer both modules. Such a system ensures the seamless transition of a hired candidate into the HR management system.
  • Complete HR suite
    Large companies in search of an automated solution for their HR master data and HR processes or a solution which bundles them in platform, should consider a holistic HR suite. When compared to a classic recruiting solution, project run times and costs might be higher, but the efficiency of the automation will increase in return.

What we can do for you:
Tapping into our expertise, we support you with the selection, implementation and day to day operation of your ATS.

Consulting

  • Analysis of your HR processes
  • Concise definition of your objectives through individual workshops
  • Translating these objectives into requirements for your processes and systems
  • Support with the evaluation and selection of a suitable system solution

Implementation

  • Process analysis, modelling and documentation
  • Planning of, consulting on and active support during the change process
  • Planning and realisation of the stakeholder communication
  • Project management
  • Risk management

Operation

  • Supporting with the day-to-day business by taking over operational and administrative tasks
  • Communication with all users of the system throughout the entire procurement process
  • Reducing process run times through continuous optimisation
  • Providing support and acting as a direct interface to the system provider

Proven Partners

d.vinci is a specialist company for candidate management and onboarding software located in Hamburg.

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d.vinci is a specialist company for candidate management and onboarding software located in Hamburg.

d.vinci not only provides great software solutions and services, but is also a pleasure to work with on an interpersonal level.
The character of the family business is reflected in the relationships with partners and customers. This is one of the reasons why we at Hays enjoy working with d.vinci at our customers’.

The passion of d.vinci's employees definitely shows in their software solution. d.vinci regularly receives awards and their Applicant Tracking System is often listed at the top of rankings. The software covers processes from personnel requisition to onboarding and is available for companies of all sizes – from start-ups to very large companies.

At Hays, we particularly like the well-designed software features, the consistent innovative further development and the intuitive structure of the solution.

More about d.vinci

d.vinci is a specialist company for candidate management and onboarding software located in Hamburg.

'});">

d.vinci is a specialist company for candidate management and onboarding software located in Hamburg.

d.vinci not only provides great software solutions and services, but is also a pleasure to work with on an interpersonal level.
The character of the family business is reflected in the relationships with partners and customers. This is one of the reasons why we at Hays enjoy working with d.vinci at our customers’.

The passion of d.vinci's employees definitely shows in their software solution. d.vinci regularly receives awards and their Applicant Tracking System is often listed at the top of rankings. The software covers processes from personnel requisition to onboarding and is available for companies of all sizes – from start-ups to very large companies.

At Hays, we particularly like the well-designed software features, the consistent innovative further development and the intuitive structure of the solution.

More about d.vinci


Cornerstone TalentLink provides a complete talent acquisition ecosystem.

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Cornerstone TalentLink provides a complete talent acquisition ecosystem.

The tool is flexibly configurable and offers a global solution that also meets country-specific requirements. We recommend TalentLink for customers with 250 or more new hires per year.

Cornerstone TalentLink's strength lies in large international programmes which involve a certain complexity, such as different processes, regions, languages and currencies. Cornerstone TalentLink holds a lot of features and benefits, including candidate management, CRM and onboarding functionalities as well as a recruiting marketplace.

More about Cornerstone 

Cornerstone TalentLink provides a complete talent acquisition ecosystem.

'});">

Cornerstone TalentLink provides a complete talent acquisition ecosystem.

The tool is flexibly configurable and offers a global solution that also meets country-specific requirements. We recommend TalentLink for customers with 250 or more new hires per year.

Cornerstone TalentLink's strength lies in large international programmes which involve a certain complexity, such as different processes, regions, languages and currencies. Cornerstone TalentLink holds a lot of features and benefits, including candidate management, CRM and onboarding functionalities as well as a recruiting marketplace.

More about Cornerstone